Rental Auto Pilot

Autopilot your villa operations with calm precision.

Rental Auto Pilot is villa management software that keeps guests, staff, drivers, and owners aligned through Airbnb digital guidebook flows, smart lock self check-in automation, WhatsApp workflows, utilities, and live reporting.

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Single sign-on keeps staff and owners in the autopilot workspace without extra logins.

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Built for villa teams that need reliability, not more tabs.

Airbnb Automation

Automate guest comms, PIN delivery, reminders, and operational handoffs without sounding robotic.

Explore Airbnb Automation

Bali Villa Property Management

Local realities: drivers, housekeeping, PLN topups, and owner reporting tuned for Bali operations.

Explore Bali Villa Operations

Superhost-built

Designed by superhosts, built to serve superhosts.

Every workflow, alert, and automation reflects the real pain points our team encountered managing dozens of villas—so you get proven shortcuts without the guesswork.

About us

Automation that respects hospitality.

Rental Auto Pilot

We help villa operators deliver consistent guest experiences while removing the manual burden from staff. The platform blends smart locks, WhatsApp automation, and owner reporting into one calm control center.

Built for real operations

From multi-property portfolios to boutique villas, Rental Auto Pilot keeps every stakeholder aligned so you can scale without losing the personal touch.

Core features

Everything you need to run automation from one dashboard.

Guidebook System

Personalized digital guest guides delivered via channel messages and WhatsApp, complete with Wi‑Fi, maps, and house rules.

 Smart Lock Integration

Pins generated automatically from guest phone numbers, synced to check‑in dates, and sent 24 hours before arrival.

 PIN Alerts

Detect wrong PIN attempts and notify staff instantly on WhatsApp and dashboards.

 Lock Manager

Track PIN logs, failed attempts, and door history in one control tower.

 WhatsApp Automation

Send reminders, confirmations, housekeeping tasks, and driver instructions without lifting a finger.

 Housekeeping Coordination

WhatsApp groups per villa, auto invites, and task confirmations even when guests block group adds.

 Driver Coordination

Driver dashboards combine arrival time, guest name, and villa details with completion tracking.

 Owner Dashboard

Live statements, occupancy graphs, and secure, password-protected access.

 Automated PLN Readings & Top-Ups

Automatically capture meter readings, analyze usage, recommend top-ups, and send top-up tokens to staff—saving admins tremendous time.

 Petty Cash Management

Track staff expenses in real time, attach receipts, and keep every transaction organized across villas.

 Automated Xero Sync

Sync booking invoices and petty cash transactions to Xero Online Accounting automatically for clean, up-to-date books.

 Guidebook Tracker

Know which device, browser, IP, and referral link opened each guidebook.

 Digital Marketplace

Upsell guest essentials like eSIMs, data top-ups, and utilities directly from the guidebook.

 CMS / PMS Sync

Real-time pull of bookings, guests, properties, and custom metadata from Beds24, Hostaway, Guesty, and others.

 Admin View

View logs, delivery history, resend messages, and monitor automation events across properties.

 Role-Based Access

Admin, Owner, Housekeeper, and Driver roles keep interfaces focused and secure.

 Customizable

Tailor templates, PIN rules, WhatsApp flows, and dashboards to your operation.

Integrations

Connect the tools you already use.

Booking channels

Sync bookings and guest data from Airbnb, Booking.com, Agoda, Expedia, and direct links.

PMS partners

Connect to Beds24, Hostaway, Guesty, and other PMS systems for live reservations.

WhatsApp + SMS

Automate staff and guest messaging with your existing WhatsApp workflows.

Smart locks

Generate, schedule, and revoke PINs across supported lock brands from one place.

Pain points, solved

Stop piecing together tools and focus on growing your portfolio.

Autopilot the basics

Guidebooks, smart locks, and WhatsApp automations run on schedules so staff never have to babysit messages.

Zero missed handoffs

Automated notifications and driver alerts keep every team member aware, even when no one is watching.

Owners stay informed

Live revenue/occupancy reporting ships automatically, making owner conversations effortless.

Lock & task peace of mind

Scheduled PINs, wrong-code alerts, and WhatsApp checklists keep every check-in flowing smoothly.

How it works

Automations triggered after every OTA booking.

  1. OTA booking arrives (Airbnb, Booking.com, etc.).
  2. Rental Auto Pilot fetches guest details automatically.
  3. Time-bound smart lock PINs are generated and scheduled.
  4. WhatsApp and channel reminders reach guests automatically.
  5. Staff roles receive their assignments via WhatsApp + dashboards.
  6. Owners log in for live revenue and occupancy insights.

Why teams trust it

Proven to reduce manual work while keeping the brand consistent.

Zero manual work

Automated from booking to checkout with predictable paths.

WhatsApp native

No app downloads; guests + staff communicate in WhatsApp.

Owner visibility

Secure revenue portal with live balances and reports.

Error-free coordination

Housekeeping and drivers get timely alerts and confirmations.

Impact

Numbers that back the automation.

KPIWith Auto Pilot
Check-in errorsDown 90%
Guest support messagesDown 70%
Staff coordination2× faster, 10x more efficient
Monthly savingsUp to 40% less manual overhead

Rental Auto Pilot follows the same branding cues as your CMS sidebar and login experience: Inter typography, navy accents, and confident gradients. The interface a property manager sees in the CMS is reflected here so every touchpoint feels unified.

Pricing

Simple plans built around the property.

Core Automation

IDR 300,000 / property / month

  • Guest messaging + guidebooks
  • Smart lock PIN automation
  • Owner dashboards
  • 10 staff + 5 owners + 1 CMS seat included

Seat Overages

From IDR 20,000 / seat / month

  • Staff seats: IDR 20,000
  • Owner seats: IDR 35,000
  • CMS seats: IDR 85,000
  • Only pay for active users

Utility Wallet

IDR 350,000 / month

  • 100 PLN/PDAM top-ups (Basic)
  • IDR 800,000 for 250 top-ups (Pro)
  • IDR 1,400,000 for 800 top-ups (Max)
  • Automated usage alerts

FAQ

Answers for property teams getting started.

What is an Airbnb digital guidebook?

An Airbnb digital guidebook is a guest page with check-in, Wi-Fi, location, house rules, and local recommendations sent automatically before arrival.

How does smart lock self check-in automation work?

The system creates time-bound PINs from booking details, syncs access windows to check-in and check-out dates, and sends instructions automatically.

Do guests need to install an app?

No. Guests receive everything through WhatsApp and your branded guidebook link.

Can owners access read-only reporting?

Yes. Owner accounts can be configured as read-only with revenue, occupancy, and activity summaries.

How fast can we onboard a villa?

Most villas go live in under a week once PMS and lock devices are connected.

Is support included?

Yes. Email support and onboarding help are included for active subscriptions.

Autopilot setup

Let rentals run smoothly, unattended.

  1. Sign up, select the Rental Autopilot plan, and sync your PMS.
  2. Connect smart locks, WhatsApp automation, and approved message templates so the autopilot gets moving.
  3. Invite staff and owners—the system runs the workflows before anyone needs to intervene.
Launch with a team

Book a free demo

See Rental Auto Pilot powering guest journeys, smart locks, staff, and owners all from the CMS-grade control centre.

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Contact

Talk to the Rental Auto Pilot team.

Sales & onboarding

Email us to schedule a walkthrough and tailor the automation plan for your portfolio.

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Support

Already onboarded? Reach our operations team and get help fast.

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